|
|
ERP, MRP, Enterprise Material Requirement Planning Software Solution
Click here to request assistance
At MVI Solutions, we pride ourselves in our ability to be a true Technology Partner for our customers. Every business is different, so our mission is to provide software that satisfies the unique needs of each customer. We reverse the traditional supplier-customer relationship - we believe our software should match your business operations, not vice versa. Because of the flexibility of the software, it is easy to modify it as your business grows and as improvements are introduced.
This document will provide some information of what our ERP & MRP solutions can do - but remember that in the end, any features that you need can be customized or added to match your business needs. When we start the project, our first step is an in-depth business process mapping to ensure that our ERP and MRP software matches what your business actually does.
MVI's ERP and MRP solution is a web-based system. The benefit of this is that all users of the system - managers, employees, vendors, and customers - can have access to it. The system administrator controls the access rights of each user, to ensure that each party can see only data relevant to them.
All MVI's Material Resource Planning systems are intended to simultaneously meet three objectives:
- Ensure materials and products are available for production and delivery to customers.
- Maintain the lowest possible level of inventory.
- Plan manufacturing activities, delivery schedules and purchasing activities
ERP / MRP Description
Our ERP & MRP software allows you completely manage your manufacturing operations and track customer shipments via an online system that tracks every aspect of your business. Purchasing and scheduling problems are reduced and inventory is kept at optimal levels, all of which enhance profit margins. In addition, the system ties in easily with our Full Spectrum Software (Customer Relationship Management) system and easily integrates with third-party accounting software, allowing systems to be completely integrated.
Our ERP & MRP software features these components:
- Customer and Order Management
- Ingredient List
- Production Schedule
- Inventory Management
- Purchasing Control
- Integration with Accounting Software
- Reporting and Analysis
Customer and Order Management
The customer database keeps track of all customers, including contact information, order history, and bill payment history. Customers who login can view this information and make payments online. Customers can also submit customer service questions into a ticket system, which ensures that queries are automatically routed to the right party in your company.
Customers can also log into the system to place work orders, or orders can be placed for a customer by a salesperson. When an order is placed, the system automatically checks to see if inventory is on hand to complete the order. If inventory is low, the system can advise that the order cannot be fulfilled; or if desired, the system can fulfill the order, but produce a notification that the order will not be completed until a certain day - this day is automatically calculated based on the delivery and production schedules kept elsewhere in the system. This helps to manage customer expectations and give accurate information about when orders will be shipped.
Once an order is approved, the system "reserves" inventory for the order to be sure that it is not used for other purposes (e.g. promised to other customers or committed to other parts of the operation).
Ingredient List
The Ingredient List defines the quantity of each type of raw part that is used in each finished product. This important component allows the system to easily determine the impact of orders on inventory levels and delivery needs.
The product managers can add or delete end products from here, or change the components in each end product. In addition, they can assign appropriate vendors to each part.
The system recognizes various types of items: raw parts (parts ordered from vendors), component parts (parts comprised of raw parts and perhaps other component parts) and end items (finished products comprised of raw parts and component parts) which are ultimately sold to customers.
Production Schedule
The Production Schedule is a time-phased plan for completion of end-items. When new production of any type is contemplated, a preliminary plan can be generated to allow the production manager to see how various production plans will impact inventory, end-product availability, and product ordering needs.
Once a preliminary plan is approved, it becomes part of the master plan. Once production is scheduled into the master plan, inventory is reserved and product availability dates are committed to the system. As production is completed for various end items, the manager updates the system as to the status of the production run (e.g. "100% complete", "x items complete", etc) and reports on any raw material waste, all of which is recorded in the system and flows through to other parts.
The production schedule can be quickly changed in response to real-time data. For example, if there is an "unexpected surprise" - a customer places a large order, or a vendor alerts you that a shipment will be late - the system can automatically notify relevant users of the system and, if necessary, recalculate the production schedule. If an unplanned event cannot be worked around and delays will result, the system can automatically create a list of customers whose orders will be impacted so that they can be notified.
Inventory Management
The Inventory Management system contains current information of the quantities of parts and materials on hand and on order, and the quantity of each type of end product in stock. Inventory parts can have various types of status - on delivery, in stock, or on loan; committed or uncommitted - depending on sales orders and other aspects in the system.
This part of the system also helps with the automatic generation of orders. There are a number of ways to tackle this problem:
- Individual part monitoring - constantly monitor inventory levels and create recommended orders when a certain part gets below a predetermined level.
- Periodic - For companies that place orders on a regular (weekly, monthly, etc) basis, this system creates a recommended order to replenish inventory.
The system can be made static (e.g. "always make sure we have 100 units of part x") or dynamic based on usage (e.g. "always make sure we have a 4 week supply of every raw part"). The dynamic system helps to automatically project usage based on past sales and allows managers to adjust orders based on anticipated increases or decreases in the upcoming sales.
The Inventory Management system also allows for reconciliation between manual and automated inventory. For example, a company may perform a weekly inventory and enter the results into the system. The system then compares actual inventory vs. expected inventory and creates a report. Managers can use this report to identify potential areas of waste or theft.
Integration with Accounting Software
MediaVue's systems can be easily integrated into popular accounting software packages like QuickBooks. Data can flow in either direction depending on the business needs. In a typical case, most users utilize the web-based MRP system for their daily tasks and the accounting staff utilizes QuickBooks to do billing and other accounting tasks. Once a day, the data is synchronized between the two systems, allowing for tasks like the addition of new customers or the movement of sales orders from the online system to QuickBooks.
Reporting and Analysis
One of the great features of our MRP system is the ability to report on customer purchasing trends - and, if desired, immediately act on the information by sending emails to customers who fit certain profiles. This has a number of potential strategic benefits. Examples of the types of questions that can be answered are:
- Identify all customers who decreased their total ordering by 10% or more last month.
- E-mail a satisfaction survey to all customers who have ordered the newest product in the past quarter.
- Identify all customers in Georgia - alert them to upcoming new product demonstration in Atlanta.
The uses for the data are limited only by the imagination of the system user. Each user has the information at his fingertips and can use it instantly to generate intelligence about customer behavior.
Beyond customer information, almost any other type of report is available online as well. For example, all activity relating to a certain vendor - actual past purchases, recommended orders, etc - can be pulled up into one report.
The reporting module also allows users to generate reports showing all items currently on delivery by vendor, part number, and due date. In addition, it can show the quantities of all parts and components currently in various stages of production.
The reporting module can also allow certain users to view financial analysis. The system stores the costs of vendor raw materials and the value of end products. This allows it to generate reports like "value of all inventory on shop floor", "value of all finished products currently in stock", "cost of all orders that must be made to fulfill current sales orders."
Successful Steps Necessary Fro Winning ERP Implementations
MVI believes that the most successful Enterprise Resource Planning (ERP) solutions provide a single point of visibility into the business' operation. From supply-chain management to financials, payroll and accounting-we provide ERP solutions that solve critical process issues and optimize operations.
We have implemented ERP solutions that address virtually every business process or functional area, including ordering, billing, shipping, inventory, financial reporting, project accounting, incentive compensation, Intuit QuickBooks conversion, revenue recognition, and employee self-service applications. When you are considering an ERP solution for your business, take advantage of our experience:
Make sure that the proposed solution delivers exactly the functionality you need-too much, and solutions become cumbersome to use and users fail to adopt them. Skimping on capabilities that pay off in long-term efficiencies can limit your future flexibility. We can help you identify the features you need-and the ones you don't. We view your investment like it's our own money, so you spend on what you need to achieve your goal without creating solutions that users won't use and you can't maintain.
Realize that existing processes must adapt to the new solution. MVI recommends the solution that will deliver the results you want. However, every customer finds that they must adapt their existing processes to some degree to fully take advantage of powerful new features. We won't turn your world upside down, but we will help your users learn new features, develop new work steps and integrate capabilities with their current processes.
Choose a partner that has deep business process experience-not only technical expertise. While every business is unique, those within the same industry have common requirements. With years of experience across a wide range of vertical markets, MVI can deliver the benefits of other clients' experiences and lessons learned. We can propose alternatives, suggest new approaches, help you avoid common pitfalls, and get the most functionality for your solutions spend.
MVI Recommended ERP Solutions
We work with Full Spectrum to help clients achieve their ERP goals. Full Spectrum deliver high-quality, market-leading products that give us the best results for meeting your needs.
Full Spectrum provides the industry's only fully integrated suite of on-demand business applications for running an entire company. MVI recommends Full Spectrum for a wide range of integrated front-office back-office enterprise resources planning (ERP) and e Business solutions. Full Spectrum is a full-function solution offering sales, marketing, and support applications to deliver a 360-degree view of customers. We choose Full Spectrum because it is the only complete, on-demand solution that works as an integrated suite.
For clients needing to preserve their investment in Salesforce.com or QuickBooks we integrate with both Salesforce.com and/or Quick Books, MVI often uses Full Spectrum can help companies easily and cost-effectively automate key financial processes while leveraging Salesforce and/or Quick Books..
Types Of MVI ERP Projects
A software company chose MVI to help it implement a comprehensive ERP solution that would deliver end-to-end business visibility. We integrated ERP solution with a company's high-volume channel system, enabling it to improve key business processes, such as forecasting and fulfillment. The new ERP solution would be on line in less than six months. Professional services company chose MVI for a financials solution internally and as a part of its services offering to clients. MVI solutions supports a complex set of financial models, multiple customers, and integration with its own product. Manufacturing company need a comprehensive business solution that would provide financials and a manufacturing system infrastructure. MVI's ERP solution enables companies to deploy a cost-effective system for financials and product assembly while enabling it to scale as it meets the growth challenges.
|
|